In an age of reaping the benefits of digitalization, taking printed documents that are widely distributed and digitizing them makes economic and logistical sense.
A Digital Driver's Reference Manual allows you to provide your drivers with an up-to-date manual that contains government regulations, company policies, safety policies plus information customized to your business and their job as a driver.
A Digital Employee's Reference Manual or a Digital Health & Safety Reference Manual allows your employees to access important company information anywhere and anytime because it resides on their personal device ... smartphone and/or tablet.
A Digital Resident's Reference Manual allows landlords and condo boards to provide their residents with property rules, conflict resolution procedures, and management contact information that is always up-to-date.
Eliminate printing costs and all the accompanying logistics Eliminate storage and distribution costs The ability to format the manual to display properly on different devices - smartphones, tablets, as well as computers Tracking the receipt of all the releases of the manual for all staff members Have a manual that is current with any government regulations and company policies A manual that is easily translated into multiple languages
Cost should certainly NOT be considered a downside given the continual savings that will be realized based on the cost
of printing and distributing a manual in the traditional way.
The content can be customized to the client’s industry and specific needs
The manual can be customized with the client company’s policies and procedures
The manual can contain colour pictures and short descriptive videos
Checklists can be included and submitted online with proper communications
Minimal keystrokes can take the reader to the desired topic in the manual
The manual can be formatted for smartphones and/or tablets as well as computers
The manual can be downloaded to the recipient’s device so that it is always accessible
No limit to the number of copies that can be distributed ... no printing to worry about
Recipient’s access to the manual can be monitored by the client, if desired
The manual can easily be translated into multiple languages
Government driving regulations for fleet operators change and company policies can also require amending periodically. As soon as a Driver’s Manual is printed, it runs the risk of not being current in, say, six months and then there is the headache of how to update a printed manual. Certainly updates can be printed and distributed but that brings with it the problem of how to incorporate updates in to the existing Manual.
By creating a Digital Driver’s Reference Manual, these problems disappear. The Master Copy of the manual can be updated, the update text can be stored, formatted for distribution, and then sent to the recipients over the internet or cellular network to reside on their devices - smartphones, tablets, and/or computers. The distribution cost is virtually nil because the infrastructure to distribute the revised manual is already in place and paid for.
By having an up-to-date manual for their drivers, if our clients ever have toOur staff will monitor the government transportation agencies looking for regulation or policy changes that will affect the management of truck fleetsWe will update our clients’ manuals with any changesWe will inform the client that a new release of their manual is availableWe will request any company-related changes that should be incorporatedWe will provide a draft copy to company staff for review and approvalOnce approved, we will send the new release to those people on the client’s distribution list using the internet and cellular networks